What scheduling validation really looks like.

Ok we all know that we need to have a validation schedule, but what does this look like and how do we know the right amount of units and sample size?

ASQA says

“Your RTO will need to develop a schedule to validate each training product (AQF qualification, skill set, unit of competency, accredited short course and module) on its scope of registration.

If your RTO has a qualification on its scope of registration, you must validate that qualification. If your RTO has an explicit unit of competency on its scope of registration, you must validate that explicit unit.

A validation schedule is a five year plan; each training product must be reviewed at least once in that five-year period. At least 50 per cent of the training products must be validated in the first three years of the schedule. Your RTO might choose to validate its training products more often, for example, if risk indicators demonstrate that more frequent validation is required. Indicators of risk might include:

  • the use of new assessment tools
  • delivery of training products where safety is a concern
  • the level and experience of the assessor, or
  • changes in technology, workplace processes, legislation, and licensing requirements.

ASQA may also identify certain training products that need more attention. When developing your validation schedule, consider areas ASQA has identified as ‘high-risk’. These may require more frequent validation.

Your validation schedule must reflect your current scope of registration. Adjust the validation schedule when adding a new training product. When making adjustments, ensure your schedule continues to meet the timeframe and completion requirements discussed above.”

Read more on conducting validation here.

So this means we need to ensure we have a systematic plan.  Not all of us have a system that will notify us on when things are due so if you fall in to this category then the easiest way to ensure it is conducted in a systematic way is to schedule appointments into outlook and add all the attachments for the validation meeting and invite those who are to attend.  This will ensure that you are notified and its locked in your calendar.

Handy tip

Another very important tip that I will share is that when using the sample size calculator is to ensure you change the ‘What margin of error can you accept’ to 15% not 5%.  If in doubt refer to the fact sheet PDF at the bottom of the ASQA link. When choosing the units to validate, try and look for the higher risk units, or core units if there are no high risk.

What are your challenges with validation? Send your questions to emarchesani@rtoadvice.com.au.

About Eric

Eric has over 30 years’ experience working in the business sector with 18 of those years in the Vocational Education Sector.(VET). Having owned and managed a number of business’s and Registered Training Organisations, Eric  has an extensive background in the education industry and a real passion for helping RTOs not only in meeting compliance obligations but also in helping them create a sustainable business.